![]() But if you’re dead set on completing a block of tasks on your schedule, you’ll be less likely to be affected. In this approach, you’re susceptible to distractions and interruptions-if someone asks you for a quick favor, or pops in to have a conversation, you’ll indulge them. ![]() Most people wander almost aimlessly through their workday, drifting from task to task in whatever way the day allows them. Preventing distractions and interruptions. This is much easier to do when you have a firm idea of how much time you truly need. You’re allocating time blocks for 8 hours of work, so if you have 12 hours of blocked tasks, you need to figure out which of your tasks can wait or be delegated. When blocking time, you’re forced to set firm priorities. Why is time blocking effective? Time blocking helps you in several ways: Setting priorities. For example, you might commit to writing 2 pages of a proposal within the first hour of your workday. Time boxing is a strategy that forces you to set an upper limit for the time it takes to do each task. In this strategy, you’ll be working with bigger blocks that take the span of an entire day each day of your week will serve a different purpose, so you can remain focused throughout the entire day. Day theming is great for people who wear many different hats. You can batch all these together as a single item: “catch up on communication,” and block it for 30 minutes (or as long as you need). For example, let’s say you have two voicemails to listen to, a call to return, 15 unread emails, and 10 unread project management system notifications. Task batching is the process of bundling several tasks together into a single line item, or single time block. Time blocking is related to several other productivity strategies: It also gives you the option to “batch” your small and shallow tasks together into a single block. ![]() It helps you make the most of your limited amount of time. ![]() It forces you to estimate how long your tasks are taking, so you can better plan for them and learn where you’re wasting time the most. It’s a simple strategy, but it serves many purposes. You could schedule these in subsequent blocks, taking up 2.5 hours and leaving you with 5.5 hours left. You’ll use these incremental blocks to predict how long each of your tasks for the day will take, then schedule those tasks in a way that makes full use of your 8 available hours.įor example, you might have a 1-hour meeting, an hour of a project to do, and 30 minutes of emails to catch up on. Each of these hours can be subdivided into “blocks” of 15 minutes, 30 minutes, 45 minutes, or a full hour. Think of your work day as unfolding over 8 hours. Let’s start with explaining the basic idea of time blocking. Preventing distractions and interruptions. ![]()
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